The Texas Public Information Act provides guidelines for government agencies to follow in order for the public to view or obtain copies of public information. Requests for copies of public information can be submitted by filling out a Request For Public Information Form (PDF) and submitting it by mail or in person, or completing the on-line form here. Requests submitted by fax or email must be sent to the City Secretary. A request needs to include the requestor's name, a method of contact (phone number, email address, or mailing address), and a complete description of the records needed. The requestor will be contacted within ten (10) business days.
Some public records can be accessed directly by using the Document Archives. This method allows faster access to the most commonly requested records such as meeting minutes, ordinances, resolutions and historical documents. Some documents are in PDF format and require Adobe Reader to view. A free copy can be downloaded on the Adobe website.
Denying a Records Request
The City of The Colony makes every attempt to make government information available to the public, however some exceptions exist. In the event the information requested is considered an exception, a ruling from the Attorney General will be requested.