Food & Drink Vendor Application

2024 Food & Drink Vendor Application

A completed Food Vendor Application and two photos of your booth (including signage) must be submitted six weeks prior to event date.

The Colony Parks & Recreation Department can only accept a limited number of food Vendors. Vendors are evaluated on overall event experience, overall booth attractiveness (including signage), diversity of items/services that relate to theme of event (if applicable), prices and experience with The Colony Parks & Recreation. Vendors will be scored on a 1-5 point scale for each of the listed criteria. A score less than 12 will not be considered. In the event of a tie, applicants will be chosen based on when the application was received.

This is only an application. Completing an application does not guarantee acceptance. Approved applicants will be notified via email of all approved items/services and other information regarding the event at least four weeks before event date. Once accepted, selected vendors must remit payment by the deadline outlined in the acceptance letter. 

The Parks & Recreation Department reserves the right to select the types of food to be sold in order to minimize duplication and retains the right to deny the selling of any particular menu item. In such an instance, the vendor will be contacted to discuss alternatives. Priority will be given to those that apply first. Signage should include the description of the product along with price and should be legible and visible at the location where orders are taken. There is no guarantee that you will be the sole vendor or the sole vendor of any particular food item. 

No alcoholic beverages can be sold out of your booth at anytime. A confirmation of all approved menu items will be provided along with notice of acceptance prior to the event. Vendors must agree to only sell approved menu items. 

Standard booth space is 10’ x 20’ (pit space will be accommodated for with prior approval). If you need larger booth space, you must seek approval from event coordinator. All events are outdoors. Vendors will also have the opportunity to promote your company/business on-site with coupons, menus, promotional materials and name-identified uniformed employees. Booth location is determined by The Colony Parks & Recreation and is non-transferable. 

Vendors are responsible for providing all operational equipment, including but not limited to: tables, chairs, canopies, tents, ice, etc. Vendors will be provided (2) 110v outlets. If additional power is required a $50 fee will be assessed. Vendors must bring their own water container for filling as necessary, as running water will not be provided. 

Vendor agrees to operate throughout all hours of the event and agrees to remain in booth until official closing time. Vendors that leave prior to the event closing time will not be permitted to attend The Colony Special Events. If vendor arrives past the specified set-up time for the event, vendor will not be allowed admittance and a refund of the booth fee will not be given. If a vendor does not show up on the day of the event this will result in a forfeit of your booth fee. 

Propane and grilling are both allowed for cooking. All state and city fire regulations must be followed. The use of a drip pan or plywood placed under the grill and fryers is strictly enforced.